SCOPE AND PURPOSE OF POSITION
Responsible for assisting in the daily, weekly, & monthly accounting tasks of the company in accordance with GAAP. Performing accounts receivable and month-end close activities, variance and pricing analysis, maintaining pricing records, and assisting in financial reporting.
TASKS OF THE POSITION
Daily cash application for all MAI locations (GLA, GSA, IA, NAA)
Issue invoices to external customers
Audit automated invoices in QAD
Prepare and analyze AR aging for all external customers for all MAI companies. (No collection calls required)
AR Projections for cash flow for all MAI customers. · Intercompany invoicing between all MAI locations
Audit and Analyze pricing and pricing discrepancies during cash application
Positive Pay for all MAI Companies
Issue International Wires
Reconcile and audit retroactive pricing for Accounts Receivable & Accounts Payable
Floor Stock Transactions
Audit Scrap Transactions every month for Accounting Accuracy and proper approvals
Audit UNP-RCT/UNP-ISS inventory transactions for Accounting Accuracy and proper approvals
Accrue missing sales prices and pricing discrepancies
Revalue and Reconcile Monthly Inventory Balances
Accrue Missing inventory prices and pricing discrepancies
Assist with daily Cash flows and report cash balances daily
Bank Reconciliations for all MAI companies
Assist in collaborating with plant management and others to create annual budget and quarterly forecasts
Assist in maintaining cash flow forecast to predict working capital needs
Month-end close for all A/R functions
Prepare and enter journal entries related to pricing and accounts receivable
Payroll Journal Entries
Fixed Asset Depreciation Reconciliation
Balance Sheet Reconciliations
Cycle Count Audits
Pricing backup
Participate, and support 5S, Kaizen, Quick Hits, Six Sigma and other related Continuous Improvement events
Other duties as assigned.
KNOWLEDGE/SKILLS/ABILITIES
General Accounting Knowledge
Be able to manage several tasks and projects at any given time
Microsoft Office (Excel, Word, PowerPoint, Outlook)
Knowledge of QAD - MRP a plus but not required
Attention to detail
Accurate Data Entry Skills
Must be able to research account codes and validate for accuracy
Excellent Written and Oral Communication Skills
Maintain an open line of communication
Ability to work with Excel to analyze and interpret data and deliver reports on request
Ability to find and resolve accounting issues
Ability to meet and exceed deadlines.
Follow all company policies, including ISO 9001 2008/ISO 14000 and QOS adherence (where applicable) and MAI Companies’
Create accounting procedures that comply with the state laws for the company and aim at reducing the cost for the company
Ability to interface with other departments as needed
JOB REQUIREMENTS
Safety apparel (PPE) and uniform mandatory.
Must be able to continuously lift 30 to 75 lbs. and occasionally carry a distance of 30 to 50 feet. ·
Work daily assigned shift to up to and including Saturdays, shutdown days, and holidays as required per the customer. ·
Supervise and support all company policies including ISO 9001 2008/ISO 14000 and QOS adherence (where applicable) and MAI Companies’ (GLA, GSA, IA) Associate Handbook and Safety Manual
80%/20% split between Finance/Accounting & Pricing
Office/Desk work 95%
5% Production Environment
5% Travel required
Critical Thinking
QUALIFICATION (EDUCATION / TRAINING)
Bachelor’s Degree in accounting or finance
Knowledge of general accounting procedures
Knowledge of QAD a plus but not required
0-3 years of accounting experience
Efficient 10-Key Ability
Proficient Microsoft experience (Excel, PowerPoint)